College Exam Scheduler & Exam Duty Management Software
Viznova College Exam Scheduler is an online examination duty management system for colleges and educational institutions. Manage Internal and External Invigilators, Supervisors, examination dates, Duty Register, rooms, room allocation, duty charts, duty slips, PDFs, consolidated reports and examination billing from one platform.
Exam Duty Management Software for Colleges
Replace repetitive manual spreadsheet work with a centralized examination-duty management system.
Duty Scheduling
Assign Internal and External Invigilators for Morning, Noon and Evening examination shifts.
Room Allocation
Allocate one or multiple rooms and reduce duplicate examination-room assignments.
Duty Charts
Prepare room-wise examination charts with Supervisors, Reserve staff, Invigilators and Admin roles.
Reports & PDFs
Generate printable examination duty charts, Supervisor PDFs, duty slips and reports.
Internal and External Invigilator Management
Maintain separate master lists for Internal Invigilators, External Invigilators, Admin Staff and Supervisors.
Staff records can be added manually or imported from compatible Excel files. Lists can be reordered, edited, bulk selected and managed without maintaining separate manual spreadsheets.
Colleges can maintain staff choices such as Evening, Morning, Noon or Leave and create a Favorite External Invigilator list for frequently assigned external staff.
Staff Management Features
- Internal Invigilator master list
- External Invigilator master list
- Separate Admin Staff
- Separate Supervisors
- Direct staff choice editing
- Favorite External Invigilators
- Excel staff import
- Drag-and-drop staff ordering
From Exam Dates to Final Duty Chart
Follow the same workflow your examination department normally uses while preparing examination duties.
Prepare Master Data
Add college details, staff, supervisors, examination rooms and capacities.
Create Exam Dates
Add examination dates and Morning, Noon and Evening examination shifts.
Assign Duties
Search available staff and assign or remove examination duties from the Duty Register.
Create Charts
Allocate rooms, assign Supervisors and Admin roles and generate final examination PDFs.
Online Exam Duty Register & Invigilator Duty Assignment
Manage examination staff by date and shift using a searchable online Duty Register.
Search staff by name, phone number, ID or staff type and filter the Duty Register using All, Assigned, Available, Internal and External options.
Staff can be assigned or removed directly from the Duty Register. The assigned and available counts update immediately so examination staff can monitor progress while preparing duties.
Previous Duty, Current Duty and Grand Total information can help examination departments review how duties are distributed among staff.
Duty Register Features
- Search by name, phone, ID or type
- Assigned staff filter
- Available staff filter
- Internal and External filters
- One-click Assign / Remove
- Live assigned count
- Previous Duty tracking
- Reset examination shift
Exam Room Management
- Add examination room number or name
- Maintain room capacity
- Import examination rooms from Excel
- Search rooms during allocation
- Assign multiple rooms when required
- Bulk room selection and deletion
Exam Room Allocation Software
Manage examination rooms, halls and capacities from one room master. Existing room lists can also be imported using compatible Excel files.
During chart preparation, one or multiple rooms can be assigned to an invigilator. Room search makes it easier to locate specific room numbers or examination halls.
The scheduler helps prevent a room already assigned to another invigilator or supervisor during the same examination shift from being selected again.
Exam Duty Chart & Invigilation Chart Generator
Convert completed examination-duty assignments into an organized room-wise invigilation chart.
Supervisor Management
Select Supervisors, control Supervisor order and allocate permitted examination rooms while preventing duplicate Supervisor room allocation.
Invigilator Room Assignment
Assign and edit examination rooms for individual invigilators and search rooms directly inside the allocation popup.
AS, AD & CS Roles
Assign administrative examination roles separately and keep AS, AD and CS organized at the bottom of the final duty chart.
Generate Exam Duty Charts & Supervisor PDFs
Generate professional examination documents directly after completing duty and room allocation.
Generate date-wise Invigilation Duty Charts containing the college logo, examination date, shift timing, staff name, room allocation and signature column.
A separate Supervisor PDF can also be created for Supervisor assignments. Documents can be printed directly or saved as PDF for examination records and staff distribution.
PDF Features
- College logo
- Examination date
- Morning / Noon / Evening shift timing
- ID Number and staff name
- Room assignment
- Signature column
- Separate Supervisor PDF
More College Examination Management Features
Additional tools for examination administration, records and billing.
Excel Import
Import compatible staff and room data instead of manually entering every record.
Duty Slips
Prepare individual printable examination-duty slips for assigned staff.
Consolidated Duty
Review historical examination duties and consolidated staff duty information.
Exam Billing
Maintain duty rates, bill headings and examination entries used during examination billing.
Benefits of Viznova College Exam Scheduler
A practical examination-duty management platform for college examination departments.
Reduce Manual Excel Work
Reduce repetitive spreadsheet entries and manual examination-duty preparation.
Faster Duty Assignment
Search available staff and assign examination duties with fewer steps.
Better Room Management
Organize room allocation and reduce duplicate room assignments.
Professional PDFs
Generate printable examination charts using college-specific information and branding.
कॉलेज परीक्षा ड्यूटी मैनेजमेंट सॉफ्टवेयर
Viznova College Exam Scheduler की मदद से कॉलेज Internal और External Invigilators, Supervisors, Exam Dates, Duty Register, Examination Rooms, Room Allocation और Duty Charts को एक ही ऑनलाइन सिस्टम से मैनेज कर सकते हैं।
यह सिस्टम manual Excel work को कम करने, परीक्षा ड्यूटी को व्यवस्थित करने, invigilator assignment को आसान बनाने, room allocation की गलतियों को कम करने और professional exam duty PDF तैयार करने में मदद करता है।
कॉलेज परीक्षा विभाग Morning, Noon और Evening shifts के अनुसार staff duty manage कर सकता है और final examination duty chart को print या PDF के रूप में तैयार कर सकता है।
Frequently Asked Questions
Common questions about College Exam Scheduler and online examination duty management.
What is a College Exam Scheduler?
A College Exam Scheduler is software used to organize examination dates, invigilator duties, rooms, supervisors, duty charts, duty slips and examination reports from one centralized system.
Can Internal and External Invigilators be managed separately?
Yes. Viznova College Exam Scheduler provides separate management for Internal Invigilators, External Invigilators, Admin Staff and Supervisors.
Can staff be imported from Excel?
Yes. Compatible Excel files can be used to import staff data, reducing repetitive manual entry.
Can examination rooms be imported from Excel?
Yes. Examination room names or numbers and capacities can be imported into the Rooms module using a compatible Excel file.
Can one invigilator be assigned multiple rooms?
Yes. One invigilator can be assigned one or multiple examination rooms depending on the examination requirement.
Can exam duty charts be downloaded as PDF?
Yes. Colleges can generate printable date-wise Invigilation Duty Charts and separate Supervisor PDFs.
Can the college logo appear on PDFs?
Yes. The college logo can be uploaded through College Details and displayed on generated examination-duty PDFs.
Can External Invigilators be saved as Favorites?
Yes. Frequently used External Invigilators can be marked as Favorites for faster examination-duty selection.
Can Morning, Noon and Evening examination shifts be managed?
Yes. The scheduler supports separate Morning, Noon and Evening examination shifts with date-wise duty and room management.
Is each college's data separate?
Yes. Staff, rooms, examination dates and duty information are associated with the individual college account.
Start Managing College Exam Duties Online
Register your college and manage examination staff, invigilator duties, rooms, supervisors, duty charts, PDFs and reports with Viznova College Exam Scheduler.
Need help? info@viznova.tech